Refund Policy
Net Zero Future Conference understands that plans can change. Please review our full refund, transfer, and registration policy below.
1. Ticket Refunds
- Cancellations before June 01, 2026: 100% refund will be issued.
- Cancellations before July 01, 2026: 50% refund will be issued.
- Cancellations after July 01, 2026: No refunds will be issued.
- All cancellation requests must be made in writing via email to: netzfuture@wib.tu-darmstadt.de
- Cancellations are only considered confirmed once written acknowledgment has been received from the Conference Secretary.
- Refunds processed within 8 weeks after the conference ends.
- A processing fee of 50 € will be deducted from all refunds.
2. Substitution
- Participants may transfer their registration to another individual in the same category (e.g., student to student, regular to regular) until 25 July 2026.
- A substitution fee of 50 € may apply. Contact netzfuture@wib.tu-darmstadt.de for details.
3. Full Registration Fee Waiver (PhD Students)
- A full registration fee waiver is available for up to 10 PhD students who submit high-quality papers.
- To apply, eligible students must send a written request to netzfuture@wib.tu-darmstadt.de at the time of paper submission.
- Waiver decisions are made at the discretion of the organizing committee based on the academic quality of submissions.
4. Author Registration Requirement
- Every accepted paper must be accompanied by at least one full registration by the registration deadline.
- Papers without a registered author will not be included in the final program or conference proceedings.
- All participants, including authors, presenters, attendees, and session organizers, must register under the appropriate category (e.g., student, regular, non-presenting attendee).
- Students must present a valid student ID at the conference check-in desk.
5. Force Majeure
- In the event of force majeure (e.g., natural disaster, government regulation, pandemic-related travel restrictions), the organizers reserve the right to:
- Modify the event format, dates, or location
- Cancel or postpone the event
- In such cases, refunds are not guaranteed, and the organizers assume no liability for losses incurred.
6. Event Cancellation or Postponement by Organizer
- If the event is cancelled or postponed by the organizers, all registered attendees will be:
- Notified via email, and
- Offered a full refund or transfer their registration to the rescheduled event.
7. No-Show Policy
- No refunds or credits will be issued to individuals who do not attend the event and did not formally cancel their registration.
8. Contact
All refund, transfer, and waiver requests should be sent to:
netzfuture@wib.tu-darmstadt.de
Please include your booking reference and any supporting documentation.